What is Pre-Production?
PRE-PRODUCTION IS THE PHASE THAT BEGINS WHEN AN ORDER REQUEST IS RECEIVED AND ENDS WITH THE CORRECT AND TIMELY CREATION OF AN ESTIMATE.
What is Docupoint?
DOCUPOINT IS THE PACKWAY MODULE DEDICATED TO IMPROVING COMMUNICATIONS BETWEEN THE SALES TEAM AND THE TECHNICAL TEAM
Is communication between your technical and sales departments slow, confused, or worse still, non-existent?
DOCUPOINT facilitates the management of the entire pre-production cycle up to the preparation of the client estimate.
DOCUPOINT can be tailored to meet the most exacting communication and organisational needs of any business.
● Docupoint allocates tasks and approval processes ensuring a smooth, linear workflow progression from the technical team to the sales back office, and then onward to the estimating department.
● Tailored to meet the organisational needs of your business, Docupoint ensures that the information entered is complete to ensure no key project elements are forgotten or lost during implementation.
● Docupoint ensures your sales team responds promptly to client requests and enables your sales team to be constantly informed of technician workloads.
● The Docupoint planner schedules and controls pre-production activities
● Docupoint reduces costly remakes, alterations and non-compliance issues
● Docupoint is a digital folder containing everything relating to a specific project, from initial query, attachments, confirmation emails, updates and files. The entire project history, all in one place. This means less paper is used by the sales and technical departments.
Docupoint advantages
DESIGNED AND CREATED FOR SYSTEMS MANAGEMENT IN THE PACKAGING, BOX AND DISPLAY MANUFACTURING INDUSTRIES.
Docupoint was designed and developed specifically to help businesses better organise their order management processes – an increasingly critical phase for packaging and display manufacturers.
CAN BE USED REMOTELY VIA A WI-FI CONNECTION
Docupoint is web-based. Your sales staff can check the real-time status of tasks in progress, set lead times and methods of work with your client and quickly prepare estimates to send out during the negotiation phase.
INTEGRATES SEAMLESSLY WITH ANY ERP MANAGEMENT SOFTWARE
Docupoint communicates seamlessly with Packway but also with any other management or accounting software your business may use, thus ensuring frictionless transfer of important information for processing order requests.
CAN BE TAILORED TO MEET YOUR COMPANY’S ORGANISATIONAL NEEDS
Docupoint is completely personalised to your company’s organisational structure and your internal operating procedures. We will work with you to define how you wish to operate to ensure your pre-production process is as simple as possible.
EASY TO LEARN AND USE
All your staff will swiftly grasp the software’s potential and learn to exploit it to the full in their day-to-day work.
Swift estimating with Docupoint
Docupoint speeds up the estimating process by automatically preparing the technical details of a job wherever you are. Prepare estimates swiftly, then save a PDF copy and send it to your client.
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CLIENT DATASHEET
All your client details in one place:
● Company contact details
● List of requests made by individual clients
● Sales activities: full history of all activities your sales team have carried out for a given client.
● Sales and accounting data: With Docupoint integrated into your company’s ERP, you’ll be view all client-related data such as annual budget, discounts and payments as well as information relating to competitors
● Logistics and Shipping: details of client palletising preferences
● Quotes and orders: list estimates submitted and orders placed, with details of quantities ordered, jobs in progress and delivered, and price and value information.
● Non-compliance: summary of all activities relating to client complaints and how they were resolved so your sales team always has access to real-time information relating to your client’s situation.
PROJECT DATASHEET
The format of the project datasheet is tailored to follow the manufacturing process of the business using it. Generally, these fall into three categories based on the product supplied:
BOX MANUFACTURERS: For a box manufacturer, a project is based on the performance requirements of the box, with the aim of offering the end client the best product at an affordable price.
PACKAGING MANUFACTURERS: Packaging manufacturers base their project datasheets around the gathering of technical details relating to the end product and any necessary certification requirements (food, FSC etc).
DISPLAY MANUFACTURERS: POP display manufacturers usually provide their clients with a fully coordinated project. This means manufacturing a range of different products with varying technical characteristics. Depending on the item, many descriptive fields need to be completed in order to prepare the estimate, a prototype, graphics and copy, layout and 3D, the product category (paper, durable or semi-durable goods), the distribution channel (pharmaceutical, large-scale retail trade, retail or cosmetics), shipping method etc.
PROJECT ACTIVITY PLANNER
The Planner provides a real-time view of the processing phases of a single project via GANTT chart. This makes it easy to see the activity a department is engaged in or view the current production status of a job, even for sales team members working outside the company.
MANAGEMENT ANALYSIS
Management analysis relating to the pre-production phase is based on the specific data of the business using the software. You can: Subdivide projects or briefs by period and view and compare live jobs with those still awaiting approval. Check revised briefs or samples in a given period. Subdivide briefs, orders, times or amendments by client or agent and analyse the performance of your technical department.
Management analysis is useful for understanding work performance and for identifying potential areas for improving productivity.
Docupoint and WebCenter integration
WebCenter is a web-based platform produced by Esko that facilitates business collaboration. It allows users to manage projects and add notes to documents, as well as to correct, approve or reject them. WebCenter facilitates and streamlines communication and speeds up order processing. WebCenter acts as a digital archive containing all the tools necessary for project development: graphics, logos, images, 3D designs etc. Docupoint integrated with WebCenter provides you with effective and efficient communication both inside and outside your business. This means enquiries, modifications and the project development process pass seamlessly from your client to your sales office, and from your technical department to your graphics department. All in real time.
Discover WebCenter
